ADMIN ASSISTANT II - OPERATION

The Administrative Assistant II is responsible for coordinating office activities including scheduling appointments, delegating work, providing information to callers, taking notes, and otherwise relieving the Department Head of clerical administrative and business related details

Essential duties include, but are not limited to:

• Takes notes on computer and/or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters
• Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed
• Establishes, maintains and, when necessary, revises department filing system
• Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management. Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations
• Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs
• Maintains calendar for the Department Head, regularly arranging meetings, conferences, and appointments. Arranges hotel and travel accommodations
• Opens and reviews all mail directed to the Department Head. Composes responses to routine inquiries, delegates items to subordinate managers and forwards appropriate items to the Department Head
• Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc.
• Records Minutes of staff meetings; distributes to appropriate personnel
• Promotes positive public/employee relations at all times
• Maintains a clean, safe, hazard-free work environment within area of responsibility
• Performs all other related and compatible duties as assigned
• Assist with budget, P & L preparation, and CAPEX
• Ordering supplies, process invoices and following up with Vendors on open orders and requests
• Brand standards compliance for Hotel Operations

• One (1) to two (2) years of related experience required
• High School diploma or GED required, some college preferred 
• Prior casino or hospitality executive admin experience preferred
• Must be computer literate. Proficient experience with Microsoft Office (Outlook, Work, Excel, PowerPoint, preferred
• Ability to solve practical problems and deal with a variety of situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or Tribal/governmental regulations
• Ability to write reports, business correspondence and procedure manuals
• Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public
• Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, etc.

 Work Environment:

• Duties and responsibilities are typically performed in a professional office setting, but there may be times when you will need to be on the Casino Floor or pass through this area. On the Casino Floor, you may be exposed to casino-related environmental factors including, but not limited to, secondhand smoke and excessive noise.
• While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms, talk or hear; and taste or smell. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception and ability to adjust focus.