• ADMIN ASSISTANT II - F&B - FT

    Job Location(s) US-FL-Hollywood
    Seminole Property
    Seminole Hard Rock Hotel and Casino Hollywood
    Position Type
    Full Time
    Shift
    Varies
    Category
    Food & Beverage - Operations
    Requisition ID
    2018-24222
  • Overview

    HWHR New Guitar Tower

    Seminole Hard Rock Hotel & Casino in Hollywood, Florida, located minutes from Fort Lauderdale's world-famous beach, features a AAA Four Diamond resort with 469 luxury rooms and suites, over 100 tables, 2000 slot machines, award-winning restaurants, high-energy nightlife, a lagoon-style pool and Beach Club, a Hard Rock-inspired spa, and premium meeting and convention space. The property is currently undergoing a $1.5 billion expansion. When the development is complete in mid-2019, Seminole Hard Rock will be home to an iconic guitar hotel tower that will include a Hard Rock Casino, nearly doubling its current size with 3,267 slot machines, 178 table games plus a new 18,000-square-foot poker room. The existing Hard Rock Live arena will be razed in March 2018, and replaced with a state-of-the-art 7,000-seat Hard Rock Live venue in a theater-style configuration. For more information please visit https://www.seminolehardrockhollywood.com.

    Responsibilities

    Under the direction of the VP of Food & Beverage, the incumbent coordinates office activities including scheduling appointments, delegating work, providing information to callers, taking dictation, and otherwise relieving the VP of Food & Beverage of clerical, administrative and business related details.

     

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    • Must adhere to the Seminole Tribe's Policies and Procedures
    • Takes dictation in shorthand or by machine and transcribes notes on computer or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters.
    • Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed.
    • Establishes, maintains and, when necessary, revises department filing system.
    • Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management. Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations.
    • Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs.
    • Maintains calendar for the Department Head, regularly arranging for meetings, conferences, and appointments. Arranges hotel and travel accommodations.
    • Opens and reviews all mail directed to the Department Head. Composes responses to routine inquiries, delegates items to subordinate managers and forwards appropriate items to the Department Head.
    • Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc.
    • Records Minutes of staff meetings; distributes to appropriate personnel.
    • Promotes positive public/employee relations at all times.
    • Maintains a clean, safe, hazard-free work environment within area of responsibility.
    • Performs all other related and compatible duties as assigned.
    • Create and update menus of all outlets.
    • Be proficient in Excel, MS Word, Powerpoint, Outlook, MS Project

    Qualifications

    High School diploma or GED with one (1) to two (2) years of related experience and/or training or an equivalent combination of education and experience.  Prior supervisory experience preferred.

     

    ADDITIONAL QUALIFICATIONS:
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

    • Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or Tribal/governmental regulations.
    • Ability to write reports, business correspondence and procedure manuals.
    • Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
    • Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, etc.
    • Ability to solve practical problems and deal with a variety of situations where only limited standardization exists.
    • Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

     

    WORK ENVIRONMENT:

    • May be exposed to casino related environmental factors including, but not limited to, second hand smoke and excessive noise.
    • While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms, talk or hear; and taste or smell. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception and ability to adjust focus.
    • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
    • The Casino environment is hectic, fast-paced and often crowded and noisy. May be exposed to casino related environmental factors including, but not limited to, second hand smoke, excessive noise and constant exposure to general public.
    • Must be able to communicate effectively with guests in English, specific to position duties and responsibilities.

     

    CLOSING:

    The Tribal Council gives preference in all of its employment practices to Native Americans. First preference in hiring, training, promoting and in all other aspects of employment is given to members of the Seminole Tribe who meet the job requirements. Second preference is given to members of other federally recognized Native American Tribes who meet the job requirements.

    As part of Seminole Gaming’s employment process, final candidates will be required to obtain gaming licensure by completing a background check with Seminole Gaming Compliance and Regulations, prior to an offer being extended. These background checks may include, but are not limited to:

    • Credit Check
    • Criminal Background Check
    • Drug Screen

     

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    Disclaimer
    While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).

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